The HOA documents are delayed today; how can I notify the client about transaction risks in advance?

Today, a condo transaction got stuck on the HOA resale package, and the buyer's loan contingency deadline is approaching. In the past, I would wait until the documents arrived, but clients would feel like we didn't give them a heads-up. I first contacted the HOA management company to confirm the processing queue and rush fees, then listed the potentially affected dates for the buyer, lender, and…